The deadline for the Employee and Spouse/Dependent Tuition Waiver forms for the Summer 2026 semester is July 10, 2026.  We encourage you to have your tuition waivers submitted as soon as possible to assist in the timely processing. Tuition Waiver forms must be submitted electronically.  

The online Tuition Waiver fillable forms can be found on the HR Portal of the myUPEI site, under Training and Development.

Please note, the Employee or Spouse/Dependent must be registered in the course prior to applying for the tuition waiver.

If you have any questions, please contact Human Resources at: (902) 566-0514 or hrgeneral@upei.ca.

The fourth UPEI Board of Governors meeting of the 2025-2026 academic year will take place on Tuesday, May 26, 2026, at 4:00 pm in Room 102, Alumni Hall. All board meetings generally include sessions that are open to the public. Certain agenda items, including but not limited to human resources discussions, may require the board to go into a closed session. For logistical purposes, members of the public who wish to attend the open session of a meeting are asked to contact board@upei.ca one week prior to the meeting. Members of the public wishing to attend the public portion of a meeting must adhere to the UPEI Board of Governors' Meeting Observer Guidelines.

UPEI will hold its 2026 Convocation ceremonies from May 12 to 15 at the UPEI Chi-Wan Young Sports Centre. Due to the ceremonies, the Sports Centre and Fitness Centre will be CLOSED to members from 6:00 am to 1:00 pm on those dates.  

The deadline to submit a title and abstract for consideration for poster and oral presentations for the upcoming 2026 Zoonoses, AMR, and BioInformatics (ZAMBI) meeting has been extended to May 15.

The ZAMBI conference will take place in Halifax, Nova Scotia, from July 6–9. The meeting brings together cross-disciplinary researchers and trainees working at the intersection of antimicrobial resistance, emerging zoonotic diseases, and computational biology to share their research and develop new cross-cutting One Health skills. There will be a mix of talks and workshops. 

May 31 is the deadline to register to attend the meeting. Registration for all four days is $50 (plus $20 for an optional conference dinner and Agricultural Campus tour). More information about the program and the meeting in general can be found at https://zambi.ca/

Dexterra is pleased to offer the following food and beverage offerings this spring and summer. 

Atlantic Veterinary College Café
Staff and Faculty, show your campus ID and enjoy 15% off your order. Open Monday to Friday from 8:00 am to 1:30 pm (closed on holidays)

The café offers a fresh lineup of made-to-order breakfast and lunch options, a full-drip coffee program, grab-and-go meals, and freshly baked goods. 

Breakfast features include the Daily Rise (two eggs any style, bacon or sausage, toast, and jam, plus coffee or tea), bagel bar, and the Chef’s Morning Plate—a rotating daily special. For lunch, choose from hot pizza, soup, daily specials, and sandwiches.

What’s Brewing?  Made-to-order breakfast and lunch; fresh drip coffee program; grab-and-go snacks and meals; and delicious baked goods.

Faculty of Medicine and Health Sciences Centre Bodega
Open Monday to Friday from 7:30 am to 3:00 pm (closed on holidays) PLEASE NOTE EXPANDED TIMES SINCE ORIGINAL CAMPUS NOTICE

Offerings include:

• Breakfast Sandwiches
• Fresh baked goods
• Hot fresh pizza
• Daily soups made from scratch
• House made sandwiches, salads, and sushi
• Full coffee program that includes cappuccinos and lattes

Tim Hortons, Wanda Wyatt Dining Hall, Samuel’s Café, and the Micro-Market will be closed for the season, reopening in September 2026. 

Notice from IT Systems and Services: IT Systems and Services (ITSS) would like to consult with the campus community regarding the renewal of our SAS software campus license, which comes up in June 2026. Our records indicate very low utilization of this software. We also have several alternative statistical and analytical software options available to the UPEI community, including Minitab, SPSS, and Maple. These tools continue to be supported and meet many common instructional and research needs.  

We are reaching out to the campus to verify usage of SAS before this year’s renewal. If you require this software, please fill out our Computer Lab Software Request Form by May 15.   Note that further information regarding currently available software is available on the ITSS website. 

Troy Life & Fire Safety will perform fire alarm inspections in selected campus buildings on the dates listed below. As part of the inspections, there will be the testing of alarms. There will be an audible notification stating “This is a test” at the beginning and the end of each test. Occupants are not required to evacuate during the testing period. The ringing of alarms is required to test their function and to ensure the speakers work throughout the building. This will be a small portion (up to two hours) of the total time they are in the building. 

Inspections will take place at the following locations:

• Campus Kids Child Care Centre, May 1
• Chaplaincy Centre, May 1
• Performing Arts Centre and New Residence, May 4–7
• Bernardine Hall, May 11
• Kelley Memorial Building, May 11
• Don and Marion McDougall Hall, May 11
• Duffy Science Centre, May 11
• W.A. Murphy Student Centre, May 11
• Wanda Wyatt Dining Hall, May 11

Fire alarm inspections for other buildings on campus will be announced at a later date.

Due to the Confederation Bridge resurfacing project, Fedex has informed us that they will be changing our pickup time for outgoing packages.  From May 1 to June 30, they will be picking up at 1 pm instead of 2:15 pm.  We will need your outgoing packages no later than 11:30 am to ensure same day processing. Sorry for the inconvenience.  If you have any questions, please contact us at shipping@upei.ca. 

This is reminder that Library spaces are closed May, June, July, and August, with some services available at our temporary location in Robertson Library Annex Room 235 (click here for a map). This temporary service point will be open Monday through Friday, 9:00 am - 5:00 pm

Check the Library Renovations Closure Information page regularly for updates. 

An incident is an unplanned, undesired event that hinders completion of a task and may cause injury, illness, property damage, or some combination of all three in varying degrees. 

Who Can Submit a Report?

All incidents occurring at UPEI need to be reported. Incident reports may be submitted by workers, students, contractors, campus visitors, or through anonymous submissions.

Reports can be submitted via email, in-person, UPEI SAFE app, etc. 

Types of Incidents

Reports received by HSE can vary widely and may include injuries or occupational illnesses, slips, trips, or falls, health and safety concerns, near misses, chemical or environmental exposures, animal bites, air quality complaints, etc. 

If injured, the person should

• seek medical attention and/or first aid immediately. All serious injuries should be immediately reported to the UPEI HSE Manager at 902-566-0516 or to Security at 902-566-0384.

You’ve Submitted an Incident Report. Now What?

All incident reports received by HSE are treated confidentially.

Response Time:

HSE aims to acknowledge all reports within 24 hours during regular business hours. Reports submitted during weekends or holidays are addressed on the next regular workday.

*Emergencies: call Security at (902) 566-0834 or HSE Manager at (902) 213-3183.

What Happens After You Submit a Report?

1. Acknowledgment

• HSE will confirm receipt of the report (unless submitted anonymously).
• Additional information from the writer may be requested if clarification is needed.

2. Initial Review

• HSE reviews the report to determine the next steps. This may include
  • forwarding the report to the individual’s supervisor and requesting an action plan from the supervisor (due within 72 hours); and
  • requesting supporting documents from the supervisor (ex. SOPs, protocols, photos). If a supervisor does not respond within 72 hours, a reminder is sent. If needed, their supervisor is also informed.
  • Incidents of serious injury require HSE to report immediately to WCB.
    • HSE may instruct Writer/Supervisor to leave the scene untouched for WCB investigation, if required.

Once HSE determines all necessary information is received:

• HSE reviews and may provide recommendations or solutions to help prevent future recurrence.
• If necessary, HSE may share the report (with personal information removed) with other departments for action. The person who submitted the report is notified of this action and updated with any relevant outcomes.

4. Closure

Once HSE determines that appropriate action has been taken, the file is closed. The reporter is notified, and all related materials (emails, forms, documents, photos) are securely stored.

Reporting and Statistics

• A monthly summary of incident reports is provided to the Joint Occupational Health and Safety Committee (JOHSC), with all identifying details removed.

Join virtual activities to celebrate Safety and Health Week. Sign up for free, live, online sessions.

Beginning May 5, enter a safety tip for your work area for a chance to win! Email HSE@upei.ca with subject line: SAFETY TIP, and include your name, department, type of work area (lab, office, etc.), and your safety tip! Safety tips will be accepted and entered into the draw until May 15, 2026.

Please be advised that the ITSS Department will be closed on Friday, May 8, from 1:00-4:00 pm for a scheduled department development session. The Help Desk will remain closed for the remainder of the day. Only truly critical issues will be responded to via the ITSS critical phone line: 902-566-0465, Option 2Per

Thank you for your understanding as we continue to invest in ongoing service improvement.

UPEI will hold its 2026 Convocation ceremonies from May 12 to 15 at the UPEI Chi-Wan Young Sports Centre. Due to the ceremonies, the Sports Centre and Fitness Centre will be CLOSED to members from 6:00 am to 1:00 pm on those dates.  

The deadline to submit a title and abstract for consideration for poster and oral presentations for the upcoming 2026 Zoonoses, AMR, and BioInformatics (ZAMBI) meeting has been extended to May 15.

The ZAMBI conference will take place in Halifax, Nova Scotia, from July 6–9. The meeting brings together cross-disciplinary researchers and trainees working at the intersection of antimicrobial resistance, emerging zoonotic diseases, and computational biology to share their research and develop new cross-cutting One Health skills. There will be a mix of talks and workshops. 

May 31 is the deadline to register to attend the meeting. Registration for all four days is $50 (plus $20 for an optional conference dinner and Agricultural Campus tour). More information about the program and the meeting in general can be found at https://zambi.ca/

Moodle will be down for maintenance and an upgrade beginning on the morning of Saturday, May 9. Moodle will be unavailable during this maintenance period.

Convocation exercises are being held from May 12 to 15, at 10:00 am each day at the Chi-Wan Young Sports Centre.

May 12—Faculty of Veterinary Medicine and Faculty of Nursing
May 13—Faculty of Business and Faculty of Sustainable Design Engineering
May 14—Faculty of Arts, Faculty of Education, and Faculty of Graduate Studies
May 15—Faculty of Science

Each ceremony is preceded by a procession of graduates across campus. Faculty and staff are encouraged to line up along the Academic Procession route each day to cheer on and congratulate the Class of 2026. The Procession departs the Faculty of Sustainable Design Engineering between 9:35 and 9:45 am and travels in front of SDU Main Building on its way to the Chi-Wan Young Sports Centre.

Each ceremony will also be available to watch via livestream at  upei.ca/live.
 

Grab a cup of fresh coffee at the UPEI Bookstore for $2.50 plus tax. The Bookstore, which is located in the W.A. Murphy Student Centre, is open from 9:00 am-4:00 pm, Monday to Friday. Follow us on Facebook and Instagram to see all the new items arriving this month.

Notice from IT Systems and Services: IT Systems and Services (ITSS) would like to consult with the campus community regarding the renewal of our SAS software campus license, which comes up in June 2026. Our records indicate very low utilization of this software. We also have several alternative statistical and analytical software options available to the UPEI community, including Minitab, SPSS, and Maple. These tools continue to be supported and meet many common instructional and research needs.  

We are reaching out to the campus to verify usage of SAS before this year’s renewal. If you require this software, please fill out our Computer Lab Software Request Form by May 15.   Note that further information regarding currently available software is available on the ITSS website. 

The ninth meeting of the UPEI Senate will take place on Friday, May 8, 2026, from 3:00 to 5:00 pm in Room 102 at Alumni Hall (618 University Avenue). To view the 2025-2026 calendar of Senate meetings or documents for the upcoming meeting, click here. (Posted one week before the meeting)

All meetings are open to members of the University community, although certain in-camera items (e.g., granting of degrees) may require the Senate to go into a closed session. Only members of Senate are permitted to address the Senate unless otherwise recognized by the chair. 

For logistical purposes, members of the UPEI community who wish to attend the open session of a UPEI Senate meeting are asked to contact senate@upei.ca one week prior to the meeting. While Senate is an in-person meeting, members of the University community may request a virtual connection when they are unable to attend in person. 

As part of Safety and Health Week, we’re highlighting biosafety and the important role it plays in protecting our campus community, the environment, and the integrity of our research and teaching activities. 

Biosafety applies to anyone working with biological materials—including microorganisms, cell cultures, human or animal blood and bodily fluids, tissues, specimens, or live animals—and also extends to shared responsibilities such as proper waste disposal, training, emergency preparedness, and safe work practices.

Why Biosafety Matters 

Strong biosafety practices help to

• Protect the health and safety of students, staff, and faculty
• Prevent accidental exposure or release of biological materials
• Ensure compliance with institutional, provincial, and federal requirements
• Support a culture of safety, accountability, and shared responsibility 

Key Biosafety Reminders 

Training: Anyone working with biological materials must complete required biosafety training before beginning work. 

Containment: Use appropriate containment practices (e.g., biosafety cabinets, PPE, and secondary containment). 

Housekeeping: Keep work areas clean, organized, and free of food and personal items. 

Waste Management: Dispose of biological and sharps waste in designated, labeled containers. 

Incident Reporting: Spills, exposures, and near-misses should be reported promptly—early reporting helps prevent future incidents!

Support 

If you have questions about biosafety requirements, training, inspections, or are unsure whether your activities fall under biosafety oversight, please reach out—we’re here to help. 📧 biosafety@upei.ca. 

Other training courses that may be required for biosafety include respirator training and fit testing, first aid training, and training in the Transportation of Dangerous Goods. These courses are arranged through the HSE Department. 📧 hse@upei.ca. 

Join virtual activities to celebrate Safety and Health Week. Sign up for free, live, online sessions.

Beginning May 5, enter a safety tip for your work area for a chance to win! Email HSE@upei.ca with subject line: SAFETY TIP, and include your name, department, type of work area (lab, office, etc.), and your safety tip! Safety tips will be accepted and entered into the draw until May 15, 2026.

UPEI will hold its 2026 Convocation ceremonies from May 12 to 15 at the UPEI Chi-Wan Young Sports Centre. Due to the ceremonies, the Sports Centre and Fitness Centre will be CLOSED to members from 6:00 am to 1:00 pm on those dates.