Campus Notices
A reminder to all faculties that the deadline to pick up exams from Accessibility Services before the holiday break is Thursday, December 21, at 11:30 am.
Any inquiries regarding exam pick-up can be directed to astesting@upei.ca.
Thank you!
The Scholarships and Awards Office is accepting applications for the second semester (winter) award cycle.
Students can now access the Scholarship and Award Application portal by clicking the link provided here or in the UPEI Forms section of their MyUPEI account. Students are encouraged to review the four-step instructions and submit their electronic application through the portal by the February 1, 2024, deadline to be considered. Additional awards with a separate application process are conveniently listed below the portal link on the 2nd Semester (Winter) Award Cycle webpage. Deadlines for the separate application awards vary across January and February. Be sure to click the links, review the criteria, and submit in time for the deadline.
If you have questions about the application processes, award criteria, or deadlines, please contact scholarships@upei.ca or visit us in Dalton Hall, room 202. Best of luck to all who apply!
The University of Prince Edward Island and the UPEI Alumni Association invite you to our New Year's Levee!
Join with us as we celebrate and welcome the new year on Monday, January 1, 2024, 11:30 am–1:00 pm
Faculty of Sustainable Design Engineering Building
University of Prince Edward Island
550 University Avenue, Charlottetown PEI
For more information, email Owen Shaw at oshaw@upei.ca.
If you need a hand getting your Moodle gradebook balanced for final grades submitted to the Registrar's Office, the Teaching and Learning Centre will host a drop-in on Thursday, December 21, from 9 am to noon in the Robertson Library Annex, RL 228. If you need assistance but cannot attend, please feel free to contact moodle@upei.ca.
Accessibility Services (first floor Dalton Hall) will close at 12 noon on Thursday, December 21.
To submit an inquiry, please email accessibility@upei.ca or astesting@upei.ca (testing inquiries only). Messages received during the closure will be answered as soon as possible.
Thank you!
In mid-January, UPEI will host a roundtable of interdisciplinary graduate students to discuss the role of the social sciences, arts, and humanities in stimulating and advancing innovation in Canada.
This roundtable will be a conversation amongst interdisciplinary UPEI graduate students, and led by UPEI graduate students. Key points, themes, and insights from the conversation will be captured, and translated into a final report co-written by graduate students and UPEI staff, which will add UPEI’s graduate student voices to the national conversation in a final overall project report of all 12 participating post-secondary institutions.
We are seeking current UPEI graduate students to serve as facilitators (2), reporters (2), and participants (10).
Details of the event, expected time commitment, responsibilities, and compensation for each role are outlined in the Google form. Current graduate students from any program who are interested in any of the roles are invited to submit an expression of interest (EOI) via the Google form: Expression of Interest - Innovation by Design Roundtable
EOI deadlines:
- Facilitators and reporters: EOIs are due by January 1 at 11:59 pm
- Participants: EOIs are due by January 7 at 11:59 pm
For more information about the roundtable or any of the roles, please reach out to Kendra Mellish, graduate programs officer, at kmellish@upei.ca
On Wednesday, December 20, 2023, ITSS will conduct required maintenance on the myUPEI portal and related services from 8 pm to 12 am (midnight). During this time, there may be intermittent access to and performance issues with myUPEI, Self-Service, Colleague, and grade submission.
We encourage students, faculty, and staff who may need documents or links located on myUPEI to plan ahead and bookmark or download the resources they may need during this period.
As a reminder, you can access Moodle directly using https://moodle.upei.ca and Outlook email directly using https://outlook.office.com.
If you have any questions, please contact the ITSS Help Desk at 902-566-0465.
The annual call for applications for the Canada Summer Jobs (CSJ) program is open.
Canada Summer Jobs (CSJ) is a program under the Youth Employment and Skills Strategy, which aims to provide flexible and holistic services to help all young Canadians develop the skills and gain paid work experience to successfully transition into the labour market.
Applicants are able to seek funding to hire youth (people aged 15-30 years) between April 22, 2024, and August 31, 2024. Work placements must be full-time (30-40 hours per week) quality jobs with a minimum duration of six weeks and a maximum of 16 weeks.
Approved employers will be eligible to receive a wage subsidy reimbursement of up to 50 per cent of the provincial or territorial minimum hourly wage of $15.40/hour.
For additional information and application information for this program, please click here.
To apply for this program, you will need to contact Human Resources:
Tena Oles at toles@upei.ca (902) 566-0484, or
Monique Geurts at mgeurts@upei.ca (902) 566-0515
The closing date for applications is January 5, 2024.
Donations to the UPEI Annual Fund directly and profoundly contribute to enhanced student experiences. This year, faculty and staff are invited to designate their annual fund donation to the Robertson Library to help upgrade group and individual study spaces, refurbish teaching spaces, and expand the Special Collections space.
As you consider your year-end charitable giving, please consider what Dr. Ed MacDonald has to say about the importance of our library:
“The library is at the very heart of a university’s educational and research mission, the one institution on campus that serves everyone: faculty, students, staff, researchers, and the general public. And so, the excellence of a university is closely tied to the excellence of its library’s resources and staffing. As UPEI grows, the Robertson Library, too, needs to grow. I can’t think of a more appropriate way to support UPEI than by helping make an excellent library even better.”
Ways to Give
- Via payroll deduction: https://www.upei.ca/friends/employee-giving
- Online by visiting upei.ca/donate (designate your gift to the Robertson Library)
- Mail: UPEI Annual Fund, 550 University Avenue, Charlottetown, PE C1A 4P3
- Telephone: (902) 894-2888 or toll-free at 1-866-453-4119
- In person: Alumni Hall, 618 University Avenue, Charlottetown
- Gifts of Marketable Securities: Process description and form
Visit upei.ca/loveourlibrary to learn more about the revitalization of the Robertson Library.
A reminder to all faculties that the deadline to pick up exams from Accessibility Services before the holiday break is Thursday, December 21, at 11:30 am.
Any inquiries regarding exam pick-up can be directed to astesting@upei.ca.
Thank you!
If you need a hand getting your Moodle gradebook balanced for final grades submitted to the Registrar's Office, the Teaching and Learning Centre will host a drop-in on Thursday, December 21, from 9 am to noon in the Robertson Library Annex, RL 228. If you need assistance but cannot attend, please feel free to contact moodle@upei.ca.
The UPEI Recruitment and International Office on the fourth floor of Dalton Hall will be closed on Wednesday, December 20, from 1:00 to 4:00 pm, for a staff function.
With only a few days to go before Santa Claus arrives, you can visit santaupdate.com to track his progress and see when exactly the big man will land in PEI.
Merry Christmas! Enjoy the break however you choose to spend it. See you all in 2024.
The ITSS team
The deadline to submit applications for the OER development program grants has been extended until noon on Wednesday, December 20.
On Wednesday, December 20, 2023, ITSS will conduct required maintenance on the myUPEI portal and related services from 8 pm to 12 am (midnight). During this time, there may be intermittent access to and performance issues with myUPEI, Self-Service, Colleague, and grade submission.
We encourage students, faculty, and staff who may need documents or links located on myUPEI to plan ahead and bookmark or download the resources they may need during this period.
As a reminder, you can access Moodle directly using https://moodle.upei.ca and Outlook email directly using https://outlook.office.com.
If you have any questions, please contact the ITSS Help Desk at 902-566-0465.
Research Ethics Board (REB) applications involving "more than minimal risk" must be reviewed by the full UPEI REB. The next deadline for submitting these protocols is extended due to the holidays to Friday, January 5, 2023, for review at the January 29 meeting.
Other ethics protocol submissions, including new applications that do not involve more than minimal risk, renewals, and amendments, may be submitted at any time. They will be sent for delegated review as soon as all necessary materials are received.
All research compliance applications, including for the REB, must be submitted through the UPEI Researcher Portal (https://upei.researchservicesoffice.com/Romeo.Researcher/). Instructions for using the site are available at https://www.upei.ca/research-services/forms.
Please contact the Compliance Coordinator at researchcompliance@upei.ca for more information about the Researcher Portal, or the REB application, review, and approval process.
The next deadline for submitting biosafety applications, including new applications, renewals, and/or amendments, is extended due to the holidays to Friday, January 5, 2023. These applications will be reviewed at the January 18 meeting.
All research compliance applications, including biosafety application forms, must be submitted through the UPEI Researcher Portal. Information about the Researcher Portal, including instructions for using the site, is available at https://www.upei.ca/research-services/forms.
Please contact the Research Compliance Coordinator at researchcompliance@upei.ca if you have any questions about accessing or using the Researcher Portal, or about the biosafety application, review, and approval process.
Depending upon the work requirements of University departments, the Christmas holiday schedule will be in effect from December 25, 2023, through January 1, 2024, inclusive. Office and regular business hours will resume on Tuesday, January 2, 2024.
Payroll deadlines:
For the December 22 pay, the deadline for PTFs, pay changes, etc., are due by noon on November 23. Timesheets/overtime are due on December 11 at 10:00 am.
For the January 5 pay, the deadline for PTFs, pay changes, etc., are due by noon on December 7. Timesheets/overtime are due on January 2 at 10:00 am.
For the January 19 pay, the deadline for PTFs, pay changes, etc., are due by noon on December 21. Timesheets/overtime are due on January 8.
Additional information regarding the Christmas holiday schedule can be found at MyUPEI.
The deadline to submit applications for the OER development program grants has been extended until noon on Wednesday, December 20.
Accessibility Services (first floor Dalton Hall) will close at 12 noon on Thursday, December 21.
To submit an inquiry, please email accessibility@upei.ca or astesting@upei.ca (testing inquiries only). Messages received during the closure will be answered as soon as possible.
Thank you!
