You must update your UPEI ID keycard once every 30 days at a wired access point, or your card access to buildings and doors will expire. This is a security feature of the system for lost cards not reported. Wired access points (AP) include parking gates, building entrance door readers, or any Salto reader/programmer mounted on the wall or door frame (not one on the door). If you have not updated in a while, or a change has been made to your profile, it can take up to 7 seconds during which the reader will flash, stop for a second,  and then if required, flash again as it programs the card memory. If your card expires, you must come to Security to have it manually re-activated on their programmer during normal business hours.  

Colleagues from UPEI registering for the Society for Teaching and Learning in Higher Education (STLHE) Conference in Charlottetown from June 13 to 16 can receive a discounted rate by emailing TLC@upei.ca for the discount code.

If you have a student attending the STLHE conference, please make sure they are aware of the STLHE Conference Student Bursaries. The deadline for student bursaries is April 28.   

Do you know any students who would like to attend the Society for Teaching and Learning in Higher Education (STLHE) annual conference in June? Full-time university students are invited to apply to the STLHE bursary fund to receive financial assistance to attend the 2023 STLHE conference. Priority for funding will go to students presenting at the conference. The precise amount of each bursary award will depend on the number of successful bursary applications but will not exceed $500 per student. The deadline to apply is April 28, 2023. Application details can be found here 

POSTPONED: WCB Supervisor Training Session and Young Worker Safety

The WCB Supervisor Training Session and Young Worker Safety to take place today (April 12) has been postponed.

A new date and time will be provided soon.

WCB will be combining these two presentations:

Workplace Safety for Supervisors
Supervisors play a critical role in ensuring health and safety in the workplace. Because they direct the work of others, supervisors are well-positioned to impact safety culture at work. This session will introduce participants to the concept of due diligence and inform them of supervisors' legal responsibilities for worker safety.

Young Worker Safety: Changing the Culture
Participants will learn about the significant influence supervisors can have on young worker safety, and how employers and supervisors might capitalize on this. Participants will hear what young PEI workers say about their hesitation to raise their workplace safety concerns, and what they can do to encourage young workers to speak up.

This session is for anyone on campus in a supervisory role. A supervisor is a person who provides direction to workers on their work-related tasks, and can include any worker, manager, or employer regardless of whether or not they have the title of “supervisor.”  

To register, please contact Jacky Buell at hse@upei.ca or (902) 566-0901. 

Please stay tuned for the new date!

DYKT with Outlook’s delayed delivery, you can write an email now and send it later? Under Options, go to Delay Delivery and indicate the time, date, and other parameters to tell Outlook when to send the email. Once you’ve saved these options, your email will remain in your outbox until the specified time. 

On Wednesday, April 12, ITSS will conduct routine maintenance on the myUPEI portal and related services from 8:00 to 9:00 pm. During this time, there may be intermittent access to and performance issues with MyUPEI, Self-Service, and Colleague.

We encourage students, faculty, and staff who may need documents or links located on myUPEI to plan ahead and bookmark or download the resources they may need during this period.

As a reminder, you can access Moodle directly using https://moodle.upei.ca and Outlook email directly using https://outlook.office.com.

If you have any questions, please contact the ITSS Help Desk at 902-566-0465.

Effective immediately, two contacts are required on every door hazard sign (lab spaces and chemical storage rooms with the hazard diamond) in order to ensure efficient communication for emergency situations or any reason that may require contacting authorized personnel.

The first contact should be the principal investigator (PI) with Their name, UPEI cell phone number, office room, and office phone number.

The second contact should be a lab user, e.g., area lead, lead hand, or other with their name, UPEI cell phone number, office room, and office phone number. 

For PIs or authorized personnel that do not have a UPEI cell phone, by default someone that has a UPEI cell phone (such as the dean) will be placed as the contact for the lab hazard signage. If there are PIs who would prefer to use their personal cell phone number, they have the option of choosing to list that.

If there is no other lab user besides the PI, the second contact should be the chair, dean, director, or other authorized person in charge of the space. The contact information would include their name, UPEI cell phone number, office room, and office phone number. This also applies if the first or second contact does not have a UPEI cell phone numbers.

Any changes to your door signage must be requested by placing an FM work order through SchoolDude and attaching the completed lab hazard signage form, located on the UPEI Facilities Management page here.

If you have any questions or concerns, please contact the Health, Safety, and Environment department at hse@upei.ca.

UPEI fiscal year ends on April 30, 2023.

Purchasing Cut-Offs

• Requisition/purchase order:

The last day to create a requisition/purchase order for the 2022-23 fiscal year will be on Thursday, April 13, 2023, at noon with guaranteed delivery date on or before April 30, 2023.

Requisitions/purchase orders created after April 13, 2023, must have a requisition date changed to May 1, 2023, and the goods and services must be delivered on or after May 1, 2023.

Receiving Goods/Services Cut-Off: April 30, 2023

Goods and services must be received on campus by April 30, 2023. Only the goods that have been physically received or completed services should be accepted at this time. This will ensure that these goods and services are paid in the 2022-23 fiscal year.  Any items received in myUPEI after April 30, 2023, will be considered new fiscal year goods and services and will then be deducted from your new fiscal year budget (2023-24).

All departments are required to look at their outstanding purchase order list to see if there are any purchase orders that need to be cancelled. This functionality can be accessed through the myUPEI Self-Service Menu under "Financial Information" and the “Receive Goods and Services” selection.

If the items have been back-ordered for some time, you will need to check with the supplier to see if they are still on their records as back-ordered. If they are not back-ordered, then please email procurement@upei.ca to cancel your purchase order.

If you are in receipt of vendor invoices, forward these to invoices@upei.ca ASAP. Please contact apadmin@upei.ca with questions or concerns regarding billing and invoicing.

Need assistance? 

Please take a look at the “Financial Tools Reference Guide” under the "Self-Service Help" tab on myUPEI. 

On Wednesday, April 12, ITSS will conduct routine maintenance on the myUPEI portal and related services from 8:00 to 9:00 pm. During this time, there may be intermittent access to and performance issues with MyUPEI, Self-Service, and Colleague.

We encourage students, faculty, and staff who may need documents or links located on myUPEI to plan ahead and bookmark or download the resources they may need during this period.

As a reminder, you can access Moodle directly using https://moodle.upei.ca and Outlook email directly using https://outlook.office.com.

If you have any questions, please contact the ITSS Help Desk at 902-566-0465.

On Wednesday, April 12, ITSS will conduct routine maintenance on the myUPEI portal and related services from 8:00 to 9:00 pm. During this time, there may be intermittent access to and performance issues with MyUPEI, Self-Service, and Colleague.

We encourage students, faculty, and staff who may need documents or links located on myUPEI to plan ahead and bookmark or download the resources they may need during this period.

As a reminder, you can access Moodle directly using https://moodle.upei.ca and Outlook email directly using https://outlook.office.com.

If you have any questions, please contact the ITSS Help Desk at 902-566-0465.

The clarinet quintet performance by Dr. Karem Simon and a string quartet, scheduled for St. Paul's Anglican Church in Charlottetown on April 8, has been postponed. The performance that was scheduled for March 31 at Hillcrest United Church in Montague will also be rescheduled. The new dates will be announced when they have been determined.

Effective immediately, two contacts are required on every door hazard sign (lab spaces and chemical storage rooms with the hazard diamond) in order to ensure efficient communication for emergency situations or any reason that may require contacting authorized personnel.

The first contact should be the principal investigator (PI) with Their name, UPEI cell phone number, office room, and office phone number.

The second contact should be a lab user, e.g., area lead, lead hand, or other with their name, UPEI cell phone number, office room, and office phone number. 

For PIs or authorized personnel that do not have a UPEI cell phone, by default someone that has a UPEI cell phone (such as the dean) will be placed as the contact for the lab hazard signage. If there are PIs who would prefer to use their personal cell phone number, they have the option of choosing to list that.

If there is no other lab user besides the PI, the second contact should be the chair, dean, director, or other authorized person in charge of the space. The contact information would include their name, UPEI cell phone number, office room, and office phone number. This also applies if the first or second contact does not have a UPEI cell phone numbers.

Any changes to your door signage must be requested by placing an FM work order through SchoolDude and attaching the completed lab hazard signage form, located on the UPEI Facilities Management page here.

If you have any questions or concerns, please contact the Health, Safety, and Environment department at hse@upei.ca.

The UPEI Writing Centre remains open for online appointments. Keep us in mind if you have a question about or need support with writing or research assignments. See our schedule and make an appointment at https://upei.mywconline.com/.

Also, the posting for tutoring positions to begin in September 2023 is now available. See additional details and application instructions at https://www.upei.ca/hr/competitions.  The closing date for applications is Tuesday, April 11.

UPEI fiscal year ends on April 30, 2023.

Purchasing Cut-Offs

• Requisition/purchase order:

The last day to create a requisition/purchase order for the 2022-23 fiscal year will be on Thursday, April 13, 2023, at noon with guaranteed delivery date on or before April 30, 2023.

Requisitions/purchase orders created after April 13, 2023, must have a requisition date changed to May 1, 2023, and the goods and services must be delivered on or after May 1, 2023.

Receiving Goods/Services Cut-Off: April 30, 2023

Goods and services must be received on campus by April 30, 2023. Only the goods that have been physically received or completed services should be accepted at this time. This will ensure that these goods and services are paid in the 2022-23 fiscal year.  Any items received in myUPEI after April 30, 2023, will be considered new fiscal year goods and services and will then be deducted from your new fiscal year budget (2023-24).

All departments are required to look at their outstanding purchase order list to see if there are any purchase orders that need to be cancelled. This functionality can be accessed through the myUPEI Self-Service Menu under "Financial Information" and the “Receive Goods and Services” selection.

If the items have been back-ordered for some time, you will need to check with the supplier to see if they are still on their records as back-ordered. If they are not back-ordered, then please email procurement@upei.ca to cancel your purchase order.

If you are in receipt of vendor invoices, forward these to invoices@upei.ca ASAP. Please contact apadmin@upei.ca with questions or concerns regarding billing and invoicing.

Need assistance? 

Please take a look at the “Financial Tools Reference Guide” under the "Self-Service Help" tab on myUPEI. 

The deadline for Summer 2023 tuition waivers is Friday, April 21. We encourage you to have tuition waivers submitted as soon as possible to assist in the timely processing. Tuition waiver forms must be submitted electronically.   

Online employee and spouse/dependent tuition waiver fillable forms can be found on the main page of myUPEI under UPEI Forms. 

If you have any questions, please contact Human Resources at: (902) 566-0514 or hrgeneral@upei.ca. 

The clarinet quintet performance by Dr. Karem Simon and a string quartet, scheduled for St. Paul's Anglican Church in Charlottetown on April 8, has been postponed. The performance that was scheduled for March 31 at Hillcrest United Church in Montague will also be rescheduled. The new dates will be announced when they have been determined.

Colleagues from UPEI registering for the Society for Teaching and Learning in Higher Education (STLHE) Conference in Charlottetown from June 13 to 16 can receive a discounted rate by emailing TLC@upei.ca for the discount code.

If you have a student attending the STLHE conference, please make sure they are aware of the STLHE Conference Student Bursaries. The deadline for student bursaries is April 28.   

Effective immediately, two contacts are required on every door hazard sign (lab spaces and chemical storage rooms with the hazard diamond) in order to ensure efficient communication for emergency situations or any reason that may require contacting authorized personnel.

The first contact should be the principal investigator (PI) with Their name, UPEI cell phone number, office room, and office phone number.

The second contact should be a lab user, e.g., area lead, lead hand, or other with their name, UPEI cell phone number, office room, and office phone number. 

For PIs or authorized personnel that do not have a UPEI cell phone, by default someone that has a UPEI cell phone (such as the dean) will be placed as the contact for the lab hazard signage. If there are PIs who would prefer to use their personal cell phone number, they have the option of choosing to list that.

If there is no other lab user besides the PI, the second contact should be the chair, dean, director, or other authorized person in charge of the space. The contact information would include their name, UPEI cell phone number, office room, and office phone number. This also applies if the first or second contact does not have a UPEI cell phone numbers.

Any changes to your door signage must be requested by placing an FM work order through SchoolDude and attaching the completed lab hazard signage form, located on the UPEI Facilities Management page here.

If you have any questions or concerns, please contact the Health, Safety, and Environment department at hse@upei.ca.

As we move into spring, individuals who enjoy working in the gardens or tackling renovations will get going on their projects. One of the issues that should be addressed is ensuring you are up to date with your tetanus boosters, which are due every 10 years. 

Tetanus is a serious and often deadly disease caused by bacteria that live in dirt, dust, and soil.  

What are the symptoms?

The toxin that is released into the body affects the nervous system, causing painful muscle spasms. The first symptom is usually a spasm of the jaw muscles ("lockjaw") followed by painful spasms of muscles in the face, neck, chest, abdomen, arms, and legs.

How is it spread?

Most people think they can get tetanus from stepping on a rusty nail. While this is true, you can get tetanus just as easily from a small scrape or a cut. You can get tetanus from any object that breaks open your skin while working in the garden or doing repairs to your home, or even from an animal bite.  

Who is at risk?

People of all ages can be affected by tetanus.

What vaccine is used to prevent it?

For adults: Tdap: Tetanus and diphtheria toxoid and acellular pertussis vaccine is most commonly used on PEI for adults, and it is recommended to receive a booster every 10 years for continued protection. If you have a PEI health card, you can access this vaccine at no cost at the UPEI Health and Wellness Centre and Public Health Nursing. If you do not have a health card, you can purchase the vaccine at cost at pharmacies or travel clinics. 

Video: https://youtu.be/4EeVUHA4tmQ

Helpful sites: https://immunize.ca/diseases-vaccines